Payment Reminders

Unpaid invoices are awkward but normal. This series guides you through six steps: a friendly reminder, a second reminder, a reminder with payment deadline, a final notice, a reply to an instalment request and a payment confirmation. The tone stays factual and polite. You enter deadlines, amounts and fees yourself via placeholders. The texts are not legal advice.

Product language: German (the templates and guides are written for German-speaking customers).

€12.00 Final price · VAT exempt under § 19 German VAT Act (UStG) – no VAT is charged.

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What’s included

• 6 email templates: Friendly reminder; Second reminder; Reminder with deadline; Final notice before handover; Reply to instalment request; Confirm payment received
• every template in 3 colours (forest green, midnight blue, terracotta) – 18 HTML files
• 6 plain-text versions for programs without HTML
• guide with a placeholder table for Brevo, Mailchimp, CleverReach and rapidmail (in German)
• placeholder list for each email for quick search and replace
• sending schedule: when each email goes out

Technical details

Format

ZIP archive (approx. 43 KB) with HTML and TXT files, UTF-8

System requirements

A text editor to make changes (e.g. Visual Studio Code, Notepad++, TextEdit); to send, a newsletter tool that accepts custom HTML or an email program. No software installation needed.

Product language

German

Version

1.0, November 2026

Delivery

Download link by email, the same or the next working day after payment; valid for 30 days

Licence (right of use)

A simple, perpetual right of use for your own business (all locations and staff). Agencies and freelancers: one purchase per end client. No resale, no passing on the templates as templates. The emails and signatures you send with your own content belong to you. The full licence text (in German) is included as LIZENZ.txt.